Tips For Organizing Business Inventory Using Self Storage

Using Storage for Business Inventory
Whether your business is large or small, privately owned or publicly traded; using self storage can provide you the perfect solution for additional storage space. This holds true for most businesses that do not have the need for a large warehouse which can often be beyond your financial means. Many businesses utilize self storage units to store their old archived files, additional office supplies, excess and seasonal inventory, holiday decorations for the office and other seasonal items, and even office furniture, just to name a few.

Employees Working in Office SpaceAs a business, your office space is prime real estate! You need to fill it with employees, equipment and other essentials that you need to run your business daily. There are a lot of items that take up space and fill closets and corners that you really don’t need to keep in the office. Think about all the items that may fit that description and make a list of what can be moved into storage. If you are not using the item daily or weekly, it can likely be moved off site and out of your way. By moving these things into a self storage unit, you will clear out the clutter and maximize your office space for more important things like daily operations and client satisfaction.

After determining the items you want to move into storage, you will need to determine just how large of a storage unit you need. Most storage facilities offer sizes from 5×5 through 10×20 and even larger. There are also options available such as drive-up access, interior access and temperature control storage units. You will want to choose a storage unit that is large enough to keep all of your items, allow for growth and also still have room for you to walk into the unit and easily access everything. Deciding on the type of unit really depends on what you are storing. If you simply have old paper files but you need to get to them monthly, you can choose a drive-up storage unit. But, if you have extra furniture, equipment or inventory, you will likely want to choose temperature control to prevent damage to your belongings from excessive heat and humidity or extreme cold. If you are unsure what you need, you can talk with one of our friendly and knowledgeable property managers for guidance.

Once you have secured the correct storage unit for your business needs, there are some tips to follow to keep accessing your items quick and easy:

  • Stacked BoxesBe sure to place the large and bulky items at the back of the storage unit, or along one side wall.
  • Make sure all of your boxes and totes are clearly labeled with what is kept inside. That means names of the items, a date if they are important documents, and even what department or company they belong with if you have multiple ones to consider. If you need more boxes, you can find high-quality boxes designed specifically for long periods of time in storage in our retail shop, which is located inside the rental office at every location.
  • Stack the boxes and totes neatly and keep the larger ones on the bottom and smaller ones on top. Don’t stack too high. Be sure you can reach them and get them down easily without toppling the stack.
  • Items that you need to get to more frequently should be kept near the door and on top. Items that you will not need access to very often or at all can go in the back and under other items.
  • Keep a record of everything you place inside your storage unit. You can make a graph that shows what is where, and list out box numbers for important items (be sure to number the boxes if you do this). Then, make copies of this document! Keep one taped inside the unit near the door, keep one in your vehicle, keep one at your desk at the office and it is even a good idea to give a copy to your receptionist or assistant for safe keeping. And, when you make changes inside the storage unit, be sure to update this document so it is accurate at all times.

In addition to your excess office valuables, you may also have a company vehicle or even a fleet of vehicles and nowhere safe to store them. Many storage facilities have outdoor parking spaces that are perfect for vehicle storage – trucks, trailers, vans, RVs, boats – you name it! All of our locations offer parking spaces and/or over-sized drive-up storage units that you can use for just this purpose.

Knowing what to do with your business inventory is a common issue for many business owners. Using self storage as a solution is a great idea and affordable, especially when compared to large warehouse space. If you are ready to secure your storage unit and get your business organized, you can reserve or rent a storage unit online now. If you have more questions and want to talk to someone first, you can contact us at any time or reach out to our property managers to get started.

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